Important Update:
Spring Market Cancellation
As many of you within Wake County may be aware, Wake County Public School System (WCPSS) released a statement about the coronavirus concerns affecting communities throughout the country. Given concerns about large events, and uncertainty regarding the severity of the impact on our community in coming weeks, we have made the difficult decision to cancel the Spring Market Craft Fair on April 18th.
We understand that many will be disappointed by this decision. We had over 100 vendors, two food trucks, ten school organizations, and dozens of volunteers that were planning to be at the event. We share your disappointment, but we feel that is the best decision for our organization—and for the vendors that had so graciously committed to be at our event.
Refunds
As a result of our decision to cancel, all vendor registration fees will be fully refunded. This will be occurring over the next few days; once the refund request is entered, please note that it will take up to 14 days for the refund to be completed by Square. If, after that time has elapsed, you have any issues or questions, please feel free to contact us at [email protected].
Looking to the Future
We’ve been thrilled with the reception to our event! We’ve learned quite a bit from the experience so far, and we will translate these lessons into an even better event in the Spring of 2021. We will be beginning planning for our 2021 event much earlier, so please be on the lookout for more information about Spring Market later this year!
Donations
One factor that we considered when deciding to cancel the event was that the Wakefield High School Band Boosters, the organization holding the event, had already invested not only time but money into marketing, equipment, and other expenses to support the event. If you are interested in donating to support the organization, you can do so via this link.
Thank you!
Thank you again for your willingness to support our event this year. We look forward to our event next year, and hope that you will be a part of it!
Sincerely,
Spring Market Craft Festival Committee
We understand that many will be disappointed by this decision. We had over 100 vendors, two food trucks, ten school organizations, and dozens of volunteers that were planning to be at the event. We share your disappointment, but we feel that is the best decision for our organization—and for the vendors that had so graciously committed to be at our event.
Refunds
As a result of our decision to cancel, all vendor registration fees will be fully refunded. This will be occurring over the next few days; once the refund request is entered, please note that it will take up to 14 days for the refund to be completed by Square. If, after that time has elapsed, you have any issues or questions, please feel free to contact us at [email protected].
Looking to the Future
We’ve been thrilled with the reception to our event! We’ve learned quite a bit from the experience so far, and we will translate these lessons into an even better event in the Spring of 2021. We will be beginning planning for our 2021 event much earlier, so please be on the lookout for more information about Spring Market later this year!
Donations
One factor that we considered when deciding to cancel the event was that the Wakefield High School Band Boosters, the organization holding the event, had already invested not only time but money into marketing, equipment, and other expenses to support the event. If you are interested in donating to support the organization, you can do so via this link.
Thank you!
Thank you again for your willingness to support our event this year. We look forward to our event next year, and hope that you will be a part of it!
Sincerely,
Spring Market Craft Festival Committee
SPRING MARKET 2020 OVERVIEW MAP
Individual Maps of
Booth Locations
|
2020 SPRING MARKET BOOTH FEES (subject to change)
Vendor registration is closed as of February 14th, 2020.
Single Booth Rental
Booth Location Booth Sizes Booth Price
Green Meadows (Common Area) 10’ x 10’ or 6 ½’ x 12’ $125.00
Daffodil Fields (Large Gym) 10’ x 10’ $110.00
Rose Garden (Auxiliary Gym) 10’ x 10’ $100.00
Honeysuckle Halls (Hallway) 6’ x 9’ $80.00
Double Booth Rental
Booth Location Booth Sizes Booth Price
Green Meadows (Common Area) 10’ x 10’ or 6 ½’ x 12’ $250.00
Daffodil Fields (Large Gym) 10’ x 10’ $220.00
Rose Garden (Auxiliary Gym) 10’ x 10’ $200.00
Honeysuckle Halls (Hallway) 6’ x 9’ $160.00
Booth Extras
Extra Tables* $15.00/table
Electrical Outlet** $15.00
*One (1) table is provided free of charge only if requested. Please indicate on the vendor application whether you prefer an 8 ft or 6 ft table(s). Vendors must provide any tablecloths, table covers, or skirts. Additional tables are available for a fee of $15.00 per table.
**Electricity is available in a limited number of booth locations for an additional charge of $15.00 per booth. Each vendor must provide their own extension cords!
***Up to three chairs are provided free of charge only if requested. Please note the number of chairs needed on the vendor application.
****Please note that WiFi is not available/provided.
Booth Location Booth Sizes Booth Price
Green Meadows (Common Area) 10’ x 10’ or 6 ½’ x 12’ $125.00
Daffodil Fields (Large Gym) 10’ x 10’ $110.00
Rose Garden (Auxiliary Gym) 10’ x 10’ $100.00
Honeysuckle Halls (Hallway) 6’ x 9’ $80.00
Double Booth Rental
Booth Location Booth Sizes Booth Price
Green Meadows (Common Area) 10’ x 10’ or 6 ½’ x 12’ $250.00
Daffodil Fields (Large Gym) 10’ x 10’ $220.00
Rose Garden (Auxiliary Gym) 10’ x 10’ $200.00
Honeysuckle Halls (Hallway) 6’ x 9’ $160.00
Booth Extras
Extra Tables* $15.00/table
Electrical Outlet** $15.00
*One (1) table is provided free of charge only if requested. Please indicate on the vendor application whether you prefer an 8 ft or 6 ft table(s). Vendors must provide any tablecloths, table covers, or skirts. Additional tables are available for a fee of $15.00 per table.
**Electricity is available in a limited number of booth locations for an additional charge of $15.00 per booth. Each vendor must provide their own extension cords!
***Up to three chairs are provided free of charge only if requested. Please note the number of chairs needed on the vendor application.
****Please note that WiFi is not available/provided.
VENDOR REGISTRATION
Spring Market vendor registration will open this year on Monday, January, 13, 2020, at 8:00 PM Eastern. Please register early, as we expect spaces to fill quickly. Registration will close at midnight on February 14, 2020 (if not before, based on availability). Should the event fill before registration closes, updates will be posted on this site. The link to registration will be posted here, as well as sent via email to vendors that have participated in past Wakefield High School events.
Email notifications with your application status (ACCEPTANCE OR WAITLISTED) will be sent via email on/before February 22, 2020.
Please note that the Spring Market Craft Festival is a JURIED SHOW. We review each application based on authenticity (it is primarily a locally-owned, hand crafted show), merchandise quality, and item category (proportionate to vendor space).
Vendors who are selected receive specific instructions with the payment link in their Acceptance Letter. If you have any questions about payment please send an email to [email protected].
All applicants that are not initially accepted into Spring Market will automatically be wait listed on February 8th. As this is a juried show, wait listed vendor applications will be reviewed and selected based on availability of space, merchandise quality, and item category. Wait listed vendors will be contacted about possible openings beginning February 22nd, 2020.
If you have questions about the status of your application after vendor selection has been completed, please send an email with your inquiry to: [email protected].
All proceeds from the Spring Market Craft Festival support the Wakefield High School Band Boosters (WHSBB). For more information about the WHSBB, and the student organizations it supports, please visit their web page here.
Email notifications with your application status (ACCEPTANCE OR WAITLISTED) will be sent via email on/before February 22, 2020.
Please note that the Spring Market Craft Festival is a JURIED SHOW. We review each application based on authenticity (it is primarily a locally-owned, hand crafted show), merchandise quality, and item category (proportionate to vendor space).
Vendors who are selected receive specific instructions with the payment link in their Acceptance Letter. If you have any questions about payment please send an email to [email protected].
All applicants that are not initially accepted into Spring Market will automatically be wait listed on February 8th. As this is a juried show, wait listed vendor applications will be reviewed and selected based on availability of space, merchandise quality, and item category. Wait listed vendors will be contacted about possible openings beginning February 22nd, 2020.
If you have questions about the status of your application after vendor selection has been completed, please send an email with your inquiry to: [email protected].
All proceeds from the Spring Market Craft Festival support the Wakefield High School Band Boosters (WHSBB). For more information about the WHSBB, and the student organizations it supports, please visit their web page here.
VENDOR TERMS AND CONDITIONS
PAYMENT:
Note: Application completion does not guarantee approval. An email confirmation is required before any monetary transactions take place.
Do not make any payments prior to application approval. Payments made prior to application approval will not be accepted.
BOOTH RENTAL FEES & PAYMENT AGREEMENT:
Full payment is due at time of email confirmation via the online payment link that will be provided to all accepted vendors. Details will be outlined in the confirmation email sent to vendors once applications are approved.
No payment will be accepted without an email confirmation.
APPLICATION ACCEPTANCE:
You will be notified via email upon the acceptance of your application or if you are placed on a waiting list.
a. The Spring Market Craft Festival Committee may choose to deny a vendor based on appropriateness of products, duplication of vendors, or breach of contract.
b. Booth space allocation is at the sole discretion of the Spring Market Craft Festival Committee.
c. At least three photographs of your product(s) must accompany your application to be considered.
DEADLINE & CANCELLATION POLICY:
No refunds will be issued for cancellation after February 29, 2020. Booth spaces are limited and available on a first-come/first-serve basis.
SALES:
All sales will be transacted by and all proceeds will go directly to the vendors. Spring Market Craft Festival will charge no commissions. While we will promote the event heavily, we can make no guarantees as to attendee volume or to the amount of profit that will be generated by vendors.
SETUP AND BREAKDOWN:
Early Bird vendor setup begins at 6:00 pm on Friday, April 17, 2020 and at 7:00 am on Saturday, April 18, 2020. Vehicles left unattended in the drop-off circle exceeding 10 minutes will be subject to towing at the vendor's expense. Students will be available to assist in carrying vendor items from cars to booths during Setup and Breakdown.
Vendors MUST remain in their booths until the advertised closing time of 4:30 pm. Vendors vacating the premises prior to close will result in a BREACH OF CONTRACT and will not be invited back.
WiFi is not available to vendors for this event. Accessing the school’s network is prohibited and in violation of Wake County Public Schools' policy.
KEY DATES:
January 13, 2020 (8:00 PM Eastern): Vendor Registration Application Online
February 14, 2020 (11:59 PM Eastern): Initial Vendor Registration Closes
February 22, 2020: Vendor Acceptance/Wait List Emails Distributed
February 29, 2020: Refund/Cancellation Deadline
March 6, 2020: Final Booth Confirmation
April 17, 2020 (6:00 pm-8:00 pm): Early Bird Setup
April 18, 2020 (9:30 am-4:30 pm): Spring Market Event
All vendors must report to their assigned booth(s) between 7:00 a.m. and 8:45 a.m. on the day of the event and must park in the rear of the school.
Student volunteers will be available during setup, booth sitting, and break-down. However, any monetary exchange under any circumstances of must not be engaged between the vendor, patrons or any individual or entity; this includes exchange of monies during a sale or tipping of any kind.
As a courtesy to our vendors, a Hospitality Suite with a continental breakfast will be provided between 7:00 am to 10:00 a.m. the morning of the event (April 18th), while supplies last.
HVAC and lighting cannot be controlled or altered by the Spring Market Craft Festival Committee. It is controlled by WCPSS.
BASKET RAFFLE:
Vendors are expected to contribute to our basket raffle donations. Your donations must be delivered to the basket raffle table at the time of check-in on April 18, 2020. If you have any questions about the basket raffle, please email [email protected].
DISCLAIMER:
Booth confirmations are not automatic. Upon application submission, booth acceptance and assignment will be via email confirmation.
The Spring Market Craft Festival and its representatives are not responsible for theft or loss of merchandise during setup, overnight, during the event, or during breakdown. Vendors are responsible for their own merchandise from the time you arrive at our event through the time you vacate the school's premises at the conclusion of our event. While we make every attempt to ensure the safety of all vendors and their merchandise during the entire run of our event, it is the vendor's responsibility to make sure that all merchandise is covered, or at least not in plain view, during the time a representative is not present to monitor the booth space.
Note: Application completion does not guarantee approval. An email confirmation is required before any monetary transactions take place.
Do not make any payments prior to application approval. Payments made prior to application approval will not be accepted.
BOOTH RENTAL FEES & PAYMENT AGREEMENT:
Full payment is due at time of email confirmation via the online payment link that will be provided to all accepted vendors. Details will be outlined in the confirmation email sent to vendors once applications are approved.
No payment will be accepted without an email confirmation.
APPLICATION ACCEPTANCE:
You will be notified via email upon the acceptance of your application or if you are placed on a waiting list.
a. The Spring Market Craft Festival Committee may choose to deny a vendor based on appropriateness of products, duplication of vendors, or breach of contract.
b. Booth space allocation is at the sole discretion of the Spring Market Craft Festival Committee.
c. At least three photographs of your product(s) must accompany your application to be considered.
DEADLINE & CANCELLATION POLICY:
No refunds will be issued for cancellation after February 29, 2020. Booth spaces are limited and available on a first-come/first-serve basis.
SALES:
All sales will be transacted by and all proceeds will go directly to the vendors. Spring Market Craft Festival will charge no commissions. While we will promote the event heavily, we can make no guarantees as to attendee volume or to the amount of profit that will be generated by vendors.
SETUP AND BREAKDOWN:
Early Bird vendor setup begins at 6:00 pm on Friday, April 17, 2020 and at 7:00 am on Saturday, April 18, 2020. Vehicles left unattended in the drop-off circle exceeding 10 minutes will be subject to towing at the vendor's expense. Students will be available to assist in carrying vendor items from cars to booths during Setup and Breakdown.
Vendors MUST remain in their booths until the advertised closing time of 4:30 pm. Vendors vacating the premises prior to close will result in a BREACH OF CONTRACT and will not be invited back.
WiFi is not available to vendors for this event. Accessing the school’s network is prohibited and in violation of Wake County Public Schools' policy.
KEY DATES:
January 13, 2020 (8:00 PM Eastern): Vendor Registration Application Online
February 14, 2020 (11:59 PM Eastern): Initial Vendor Registration Closes
February 22, 2020: Vendor Acceptance/Wait List Emails Distributed
February 29, 2020: Refund/Cancellation Deadline
March 6, 2020: Final Booth Confirmation
April 17, 2020 (6:00 pm-8:00 pm): Early Bird Setup
April 18, 2020 (9:30 am-4:30 pm): Spring Market Event
All vendors must report to their assigned booth(s) between 7:00 a.m. and 8:45 a.m. on the day of the event and must park in the rear of the school.
Student volunteers will be available during setup, booth sitting, and break-down. However, any monetary exchange under any circumstances of must not be engaged between the vendor, patrons or any individual or entity; this includes exchange of monies during a sale or tipping of any kind.
As a courtesy to our vendors, a Hospitality Suite with a continental breakfast will be provided between 7:00 am to 10:00 a.m. the morning of the event (April 18th), while supplies last.
HVAC and lighting cannot be controlled or altered by the Spring Market Craft Festival Committee. It is controlled by WCPSS.
BASKET RAFFLE:
Vendors are expected to contribute to our basket raffle donations. Your donations must be delivered to the basket raffle table at the time of check-in on April 18, 2020. If you have any questions about the basket raffle, please email [email protected].
DISCLAIMER:
Booth confirmations are not automatic. Upon application submission, booth acceptance and assignment will be via email confirmation.
The Spring Market Craft Festival and its representatives are not responsible for theft or loss of merchandise during setup, overnight, during the event, or during breakdown. Vendors are responsible for their own merchandise from the time you arrive at our event through the time you vacate the school's premises at the conclusion of our event. While we make every attempt to ensure the safety of all vendors and their merchandise during the entire run of our event, it is the vendor's responsibility to make sure that all merchandise is covered, or at least not in plain view, during the time a representative is not present to monitor the booth space.